I. What is IMAP and how to configure it in GMAIL

The IMAP protocol (Internet Message Access Protocol) is a communication standard for resolving e-mail from an e-mail server to an e-mail client. IMAP allows users to read, delete, and organize their mail directly on the server, rather than downloading and storing messages on their computer. This makes IMAP a good choice for users who want to access their email from more than one computer or email client.

II. How to find and configure IMAP in GMAIL

Step 1: Enter Gmail on your browser. Click on the "clog" icon in the upper right side of the screen as illustrated below.

Step 2: The "clog" icon, will open the Gmail settings panel as illustrated below. Click "See all settings", to open the all settings page of Gmail.

Step 3: The "See all settings" page is divided in different categories. The categories are visualized horizontally, in the top of the page. Go to the "Forwarding and POP/IMAP" category.

Step 4: After opening "Forwarding and POP/IMAP" section, match your settings as the ones illustrated below.

Step 5: After you have finished with the configuration, click the "Save Changes"  button that is located in the end of the page.

Watch all the steps demonstrated in the video below:

III. How to generate App Password

To help keep your account secure, use "Sign in with Google" to connect apps to your Google Account. An app password is a 16-digit passcode that gives a less secure app or device permission to access your Google Account. App passwords can only be used with accounts that have 2-Step Verification turned on.

Step 1: Enter your Gmail Account form the browser. On the right side of the screen, click on the first initial of the account name and the window opens as illustrated below.

Then click on the 'Manage your Google Account" button.

Step 2: After clicking on the "Manage your Google Account" button, the account setting page will open. On the left panel of the screen are the account management categories.

Step 3: Click on the "Security" category and scroll until you find the option "2-Step Verification" in the page that is opened. Make sure that the "2-Step Verification" functionality is enabled in order to generate the App Password.

Step 4: After clicking on "2-Step Verification", scroll down to the "App Passwords" section.

Step 5: Click "App Passwords" and the following window will appear.

Enter the name of the application that will use this password (ex: Smart Processes) and click the "Create" button.

Step 6: After clicking on the "Create" button, a pop-up, as illustrated below, will appear.

Be careful, you won't be able to see the password again, so you have to make a copy the first time it appears and then click the DONE button

*** Please make sure to copy the password before clicking the "Done" button. The password is generated only once and if you don't copy it, you will have to redo the whole process from the beginning.

* Note: After you copy the password, paste it in the "Password" field, in the Smart Processes page where you are connecting the email client.

Watch all the steps demonstrated in the video below: