Contract Management System
Contract Management System
Smart Processes offers a state-of-the-art solution that unlocks unparalleled efficiency and organization in contract management, revolutionizing how businesses streamline operations and ensuring seamless handling of contracts from inception to renewal. This platform goes beyond mere documentation management. It empowers institutions to effortlessly generate and renew contracts while providing proactive alerts for contracts nearing expiration. Through advanced functionalities like contract search, approval mechanisms, and integration with various workflow processes, our system offers unparalleled efficiency and control.
With accessibility across desktop and mobile devices, our Contract Management System ensures flexibility and convenience. This accessibility, coupled with enhanced data security and reliability, underscores our commitment to providing a robust and user-friendly solution.
Experience streamlined contract management with our comprehensive system, ensuring meticulous organization and timely actions
Through this system, the institution maintains a comprehensive registry of contracts, categorized by economic operators and contract signing periods.
Display of start and end dates for each contract along with necessary information. For each contract, the computer system displays start and end dates, along with all necessary contract information.
Management of documentation submitted during the application process. Additionally, the IT system manages a complete list of documentation submitted by applicants during the application process.
System facilitates contract generation and renewal.
Notification system alerts institution about contracts nearing expiration for timely actions. Through the notification system, the institution receives alerts regarding contracts nearing expiration, enabling timely actions.
Functions of the Contract Management System:
Creation and management of contracts based on system roles.
Contract data
Title
Status
Reference number
Economic operator
Contract value, etc.
Contract dates
Date of agreement
Start date
Renewal date
End date
Advanced contract search based on data.
Contract approval.
Alerts for contracts nearing completion.
Integration of contracts with various work processes such as contracting economic operators, work plans, payments, etc.
Data grouping and filtering for generating different reports.
Accessibility from desktop and mobile devices.
Advantages of the Contract Management System:
Enhanced data security and reliability.
Cost-effectiveness and process efficiency improvement.
Enhanced management of contracts concluded with the institution and economic operators.
Expedited service delivery to interested individuals and entities.
Information on contract termination and renewal.
Document digitization.
Performance monitoring.
Preparation for audits.
Shortened approval time.
Increased productivity and efficiency of institutional operations
Choose between our flexible implementation and licensing models.
Infrastructure
You can get Smart Processes:
installed in your infrastructure
hosted in our data centers, with an additional hosting and maintenance fee
Licensing
We provide 2(two) different licensing models, in order to better fit our customer's needs:
Proprietary License (System License + per user license)
Subscription License ( Setup fee + user subscription monthly fee )
Licensing models are offered in both infrastructure modes, either in premise or in hosted installations.
How to start
Contact us, by letting us know your scenario.
A process analyst will be assigned to your request
We will prepare a demo prototype which you can access through the web
If you are convinced that we are close to fulfilling your business scenario need, our team will draft a cost estimate for your scenario tailored to your specific needs, making sure that you do not pay more then you use.
If we made it to that point, we are sure that we will have an agreement to start the implementation and assist you for the change management process.
Interested? Challenge us to exceed your expectations.
Send us an email at info@smartprocesses.net and we will contact you.